Barentz US

Remote / Avon, OH

Payroll Specialist

Job description

At Barentz, we’re all about Creating Customer Success® and we’re looking for a talented Payroll Specialist who shares this passion to join our team! The Payroll Specialist is responsible for preparing and processing payroll, maintaining time and attendance records, preparing and reviewing payroll reports, and ensuring accurate and timely setup and tax filings (federal, multi-state, and jurisdictions). In addition, the Payroll Specialist is responsible for a variety of additional items such as employment verifications, unemployment claims processing and tracking, onboarding/offboarding of employees, etc.

Essential Duties and Responsibilities*

  • Compile, compute, track, and maintain payroll systems to ensure timely and accurate processing of US multi-state payroll transactions including salaries, hours worked, bonuses/incentives, benefits, garnishments, payroll related taxes, expense reimbursements, and fringe benefits
  • Ensure accurate and timely processing of payroll updates including new hires, terminations, promotions, transfers, and changes to pay rates
  • Prepare and maintain accurate records and reports of payroll transactions, determining and correcting out-of-balance conditions
  • Distribute employee paychecks in a timely, accurate manner (direct deposit required so this is somewhat rare)
  • Keep track of and maintain accurate records for pay periods, hourly wages, salaries, overtime, PTO, etc. for payroll processing
  • Liaise with the Human Resources team and Accounting to ensure information is accurate for all employees
  • Receive and document necessary approvals prior to processing any non-standard payments
  • Process accurate and timely year-end reporting (W-2, W-2c, 1095c, etc.)
  • Process manual checks when necessary (as exceptions)
  • Oversee the preparation of and processing of required reports and payments to government agencies, insurance companies, or other organizations
  • Oversee time & attendance system setup and time reporting, performing audits as needed
  • Conduct regularly scheduled audits of payroll records to ensure continued accuracy
  • Stay abreast of current events relative to payroll administration on Federal and State levels and advise team members of relative events and changes in the law
  • Research and follow up on notices received by various governmental agencies
  • Register the company and establish required payroll liability accounts with new states, as needed
  • Assist in onboarding employees as it relates to payroll and ADP’s Self-Service Module
  • Effectively handle employees concerns regarding payroll errors and resolve discrepancies
  • Ensure compliance with federal, state, and local payroll, wage, tax, and hour laws and best practices
  • Facilitate audits by providing requested records and documentation
  • Maintain records related to the accumulation and use of PTO, holidays, and leaves of absence
  • Other duties and responsibilities as requested


  • Associate or Bachelor’s degree in accounting, human resources, or related field
  • APA, SHRM, and/or HRCI certification desired
  • Minimum 5 years’ experience calculating and processing in-house payroll for multi-state employer(s)
  • Experience with ADP Workforce Now preferred
  • Prior experience with HR/Payroll, time and attendance, and general ledger systems
  • Minimum of 2 years of payroll tax preparation experience
  • Knowledge of the application of Federal and State HR/Payroll laws (FMLA, FLSA, DOL, etc.) and IRS regulations that impact payroll (tuition reimbursement, fringe benefits, etc.)
  • Ability to meet strict deadlines
  • Willingness to experiment with and work with new technologies
  • Self-motivated, independent, flexible, creative, and responsible
  • Strong calculation, organizational, and problem-solving skills
  • Must be very detail oriented and meticulous in how work is performed
  • Proficient use of Microsoft Office products including Word, Excel, Teams, Outlook
  • Strong interpersonal skills and ability to communicate effectively throughout the organization
  • Self‐motivated, high energy, and engaging level of enthusiasm and positive outlook
  • Act legally and ethically in all professional relationships in adherence with Barentz’ purpose, strategies, and values

Work Environment/Physical Requirements

Work is performed primarily in a remote home office environment. Regular use of a computer and phone is required. Must be able to sit in front of a computer for long hours at a time.

*To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Please notify your supervisor or Human Resources if you require an accommodation.

Barentz North America, LLC is an equal opportunity employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other protected class.

Job Type: Full-time

COVID-19 considerations: Barentz regularly reviews the current federal & state COVID-19 protocols in each facility & appropriate measures are being taken. Some positions may be deemed remote/hybrid based upon business needs & eligibility under the “Barentz Remote Work Policy”

If you'd like to be considered for this opportunity, let us know by e-mailing your resume and salary expectations